Tax Credit Compliance Reports

Report Forms on this Page

• DUE: January 31  Tax Credit (CCPC) Part A
• DUE: January 31 CCPC Table 1 (Part B) (2007 and 2008) 
• DUE: June 30 Table 4 
• DUE: January 31 (if applicable) Vacancy Report 
• DUE: January 31 (if applicable) Farm Work Move-In Report
• DUE: January 31 (if applicable) Homeless/Transitional Report
• DUE: (Upon Request) Copies of Commission required Tax Forms  IRS Form Information 

Resource:  Best Practices for Submitting Annual Reports (PDF) January 2007

Other Compliance Forms

Certificate of Continuing Project Compliance (CCPC) Part A

Purpose: An owners certification that this tax credit project is in compliance with its Regulatory Agreement. This reporting form is due on January 31st for the previous year.  This report is sent to owners each year with numbers generated from our database.  Owners answer a series of questions regarding their property and must provide an original signed copy with their annual report.  Contact the compliance officer assigned to your property if you need a copy of this reporting form: Compliance Officer Assignment List 

CCPC Table 1 (Part B)

Purpose: A summary report of rental activity in every low income unit during the calendar year. This Tax Credit report is completed annually and due January 31st for the previous year.  The data will be uploaded into our database so substitute files are not acceptable.  If your property reports to other public funders see the note below.*  Contact the compliance officer assigned to your property if you have questions about how to complete this Report: Compliance Officer Assignment List 

The Excel file below contains the spreadsheet.  Please review instructions and samples in PDF or WORD below before completing the spreadsheet.  The instructions describe how to e-mail the completed spreadsheet to the Commission. The Commission also requests a paper copy be sent with the rest of the annual report.

Instructions for downloading the 2008 CCPC Table 1 (Part B) Excel file:
STEP ONE: Right click the 2008 CCPC Table 1 (Part B) (Excel) link below (do not double click)
STEP TWO: Save the file ("save target as") to your computer
STEP THREE: Open Excel then open the file
STEP FOUR: Save and e-mail the completed spreadsheet to the Commission per the instructions.

2008 CCPC Table 1 (Part B) (Excel)  November 2008

2007 CCPC Table 1 (Part B) (Excel)  December 2007

2008 Instructions (PDF)  Updated November 2008
2008 Sample Form 1 (PDF)  Updated November 2008
Utility Allowances information.

*Note to Properties with Other Public Funders:  Properties with Tax Credits and King County funding should download their Combined Funder Annual Report spreadsheets and instructions from King County.  Properties with Washington State Community Trade and Economic Development (CTED), City of Seattle Office of Housing, Tacoma Consortium or Snohomish County funding can find Combined Funder Annual Report spreadsheets and instructions on the CTED or City of Seattle or the City of Tacoma website.  Combined Funders Annual Report Trainings are held in October.

Table 4 Income and Expense Report

Purpose: Information from this Table 4 sheet will be used as an additional resource for the Commission in the underwriting process. This Table 4 sheet must be submitted using the Excel file provided by the Commission. The data will be uploaded into our database so substitute files are not acceptable. Please review instructions before completing sheet.  Per the instructions, email the completed file for the previous reporting year to the Commission on or before June 30.  If your property reports to other public funders see the note below.*

Instructions for downloading the Excel Spreadsheet:
STEP ONE: Right click the Table 4 (Excel) link below (do not double click)
STEP TWO: Save the file ("save target as") to your computer
STEP THREE: Open Excel then open the file
STEP FOUR: Save and e-mail the completed spreadsheet to the Commission per the Instructions.

Table 4 (Excel)  Updated May 2008

Instructions (Word) (PDF)  Updated June 2007
Sample (PDF) Updated May 2008

*Note to Properties with Other Public Funders:  Properties with Tax Credits and King County funding should download their annual report spreadsheets and instructions from King County.  Properties with Washington State Community Trade and Economic Development (CTED), City of Seattle Office of Housing, Tacoma Consortium or Snohomish County funding can find the annual report spreadsheets and instructions on the CTED or City of Seattle or the City of Tacoma website.   Combined Funders Annual Report Trainings are held in October.

Vacancy Report

Purpose: This report is used at properties with special-needs set-aside or farm work commitment units to assist the Commission in determining if you are marketing and holding these units properly. This Vacancy Report must be submitted with the annual report (Part B/Table 1) and is due on January 31st if the special-need set-aside or farm work commitment has NOT been met at the end of the previous year. The Vacancy Report can only be used after the units have been initially rented to special-needs or Farm Work commitment households and the units are now vacant.

Vacancy Report (PDF - printable) (WORD - enterable)  Updated 11/05/2001 Updated 01-23-06
Instructions (PDF*)  Updated 01-23-06

Farmworker Move-In Report

Purpose: Properties who provide Commission Farmworker Commitment units need to complete this form for every qualified household that moves-in during the calendar year. Most of the information needed to complete this report can be found on the Household Initial Certification and Instructions form that is completed when a new Household moves-in to the property. This report will provide the Commission with information about the population served by the Commitment and their occupation. The report for the previous calendar year is due on January 31st and the completed Excel Spreadsheet file should be e-mailed to compreport@wshfc.org per instructions.

Instructions for downloading the Excel work book below:
STEP ONE: Right click the Move-In Report (Excel) link below (do not double click)
STEP TWO: Save the file ("save target as") to your computer
STEP THREE: Open Excel then open the file
STEP FOUR: Save and e-mail the completed spreadsheet to the Commission per the instructions.

Move-In Report (Excel)  Updated 06-30-06

Excel workbook includes spreadsheet and complete Instructions.

Homeless/Transitional Report

Purpose: This report is used by properties with transitional housing or permanent housing for the homeless set-aside commitments in their Commission Tax Credit Regulatory Agreement.  Properties with these commitments will use this report to confirm whether or not services are being provided for these households. This report is due on January 31st for the previous year. A printed copy of this report on agency letterhead should be provided with the annual report.  An enterable report form and a sample report form are provided below.  Owners may have service provider(s) fill out this report, or provide a similar report from the service agency as long as all requested information is included.  Any household initially qualifying as homeless counts toward the Homeless Set-Aside Commitment for as long as the household remains in the project.  We request this information in order to gather statistics on who is benefiting from and using supportive services in conjunction with housing.

Homeless/Transitional Report (PDF - printable) (WORD) Updated August 2007
Sample (PDF) Updated August 2007

IRS Form Information

The Compliance & Preservation Division requests completed copies of these forms which are filed with the ownership's tax return (except the 8823).  Blank versions of IRS forms listed below can be viewed at the IRS website by clicking on "Forms and Publications".

• 8609
  Low-Income Housing Credit Allocation Certification 8609.  The Commission issues one form for each building in a project after the building has placed in service and when all allocation and placed in service requirements have been met.  Commission completes the top portion.  Ownership completes the bottom portion of this form the first year credits are taken.  Ownership files this completed form with the Schedule A and the 8586 mentioned below.  Commission requests completed copies of Form 8609 the first year tax credits are taken in each building.
   
• 8609 (Schedule A)
  Statement attached to each 8609 form submitted to the IRS.  This form shows the actual amount of credit taken for the specified building during the specified year.  Commission requests completed copies of Form 8609 and Schedule A the first year tax credits are taken in each building.
   
• 8586
  Low-Income Housing Credit Attachment.  One form is filed to the IRS annually while credit is being claimed.  Form shows the amount of credit claimed for the entire project during the specified year.  Commission requests completed copy of Form 8586 the first year tax credits are taken in each project.
   
• 8823
  Form filed by Commission to report owner's noncompliance with the tax credit program.

Compliance and Preservation Survey.

This page was last modified on 11/18/2008.