Property Inspections
General
Information
Resident
Notification
Tax Credit Properties
Brochure:
Properties We Monitor (3.6 MB PDF)
Bond Properties
Questions
Web Resource for Common Problems
Specific Information for Resident
General Information
Properties are inspected regularly by Commission Compliance Officers
or by one of our funding partners (currently
Department of Community Trade and Economic Development - Housing Services,
the City of Seattle Office of
Housing, City of
Tacoma Community and Economic Development Housing Development Section and
USDA Rural Development Washington - Rural Housing Service are doing
inspections for us). The property will receive a written notice before the
inspection. Resident Managers must send a written notification to ALL
residents at least 48 hours prior to the inspection in accordance with state
Landlord/Tenant Law.
Resident
Notification (DOC)
Updated March 2007
Tax Credit Properties
Section 42 states that HUD Real Estate Assessment Center (REAC)
Uniform Physical Conditions Standards will be used for inspections of Tax Credit
properties. Properties must be inspected a minimum of once every three
years.
Inspection
Regulations
-
Compliance Monitoring Regulations for
Section 42 (PDF) from Federal Register
-
UPCS Requirement (PDF) from Federal
Register
Certifications Requirements
Commission notices of inspection for Tax Credit Properties includes a
Checklist and
Explanation of Certification Requirements
Updated May 2007
Unit Selection
At least 20% of the properties’ units will be randomly selected for
inspection. The IRS stipulates that owners cannot be given advance notice
of the units selected. Owners are required to submit copies of
Resident Certification packages for all units inspected no later than 10
business days after the inspection per the instructions during the inspection.
All packages are sent to the Commission's Seattle office.
Inspection Procedures
Inspectors look for deficiencies in the following areas:
-
Area 1—Site
Fencing & Gates,
Grounds, Storm Drainage, Play Areas & Equipment, Walkways & Steps,
Refuse Disposal, Mailboxes, Market Appeal, Parking Lots, Driveways &
Roads, Retaining Walls
-
Area 2—Building Exterior
Doors, FHEO Access,
Fire Escapes, Foundations, Lighting, Roofs, Walls, Windows
-
Area 3—Building Systems
Domestic Water,
Electrical, Elevators, Emergency Power, Exhaust System, Fire Protection,
HVAC, Sanitary System
-
Area 4—Common Areas
Basement/Garage/Carport, Mechanical/Utility Closet, Patio/Porch/Balcony,
FHEO Hallways/Routes, Stairs/Corridors, Kitchen, Laundry Room, Pools,
Restrooms
-
Area 5—Health and Safety
Air Quality, Electrical Hazard, Elevator, Emergency Fire Exits,
Flammable Materials, Garbage & Debris, Hazards, Infestation
-
Area 6—Units Bathrooms, Call for Aid,
Ceiling, Doors, Electrical System, Floors, Hot Water Heater, HVAC
System, Kitchen, Laundry Area, Lighting, Outlets/Switches,
Patio/Porch/Balcony, Smoke Detector, Stairs, Walls, Windows
Inspection Findings
If there are items
that need immediate attention or remedy, the inspector will complete an “Items
Needing Immediate Attention or Remedy” form and leave a signed copy of this
form at the property. After the inspection is completed, the inspector
will provide a written summary of any findings to the owner and property
manager. The owner is responsible for maintaining the property and
correcting deficiencies, other deficiencies could exist that were not detected
by the inspector.
Bond Properties
Properties must be inspected a minimum of once every three years.
A minimum of 10% of the properties’ units will be randomly selected for
inspections.
Questions?
Call or email the
Compliance Officer assigned to the property
Web Resources for
Common Problems
The following websites below offer information about how to deal
with some of the common deficiencies encountered during on-site inspections.
Accessibility - Fair
Housing Accessibility First
Drug Labs
- WADOH
Clandestine Drug Lab (CDL) Publications
Domestic
Violence -
Crystal Judson
Family Justice Center in Tacoma UPDATED
Environmental
Health and Safety Information by Subject from WADOH - Topics
covered include: Mosquitoes, Ticks, Yellow Jackets and much more.
NEW (5/08)
Fair
Housing Posters - HUD (PDF),
King County Office of Civil Rights (English
PDF, Spanish
PDF)
NEW
Flammable
and Combustible Liquid Storage (WAC
296-155-270) - local codes and rules may be more restrictive NEW
Lead -
HUD Healthy
Homes and Lead Hazard Control Washington State Lead-Based Paint Program
Accredited
Training Providers from CTED NEW
Mold -
Resources from EPA Indoor
Air
Plumbing Problems - Toiletology
101
Recycling Assistance -
1-800-RECYCLE NEW Call or search the Ecology online database to find a complete listing of WA recycling centers near
you that can recycle difficult items like electronics and batteries.
Safety & Construction Posters- WA
State L & I
NEW
Smoke
Detectors -
RCW 43.44.110 This is the code for Washington, local codes may be
more restrictive.
Smoke Free Housing -
smokefreehousingnw.org
NEW
Toxic
Waste - Department of Ecology On-Line Guide.
What to
do if you discover toxic wastes on your property
Other
information related to site visits:
Illegal
Provisions in Rental Agreements - Office of the Attorney General
Landlord/Tenant Law
(PDF)
The
Commission Preservation
Resources page offers a number of helpful links. Other
Commission websites such as the Events
Calendar and Compliance Resources
may offer helpful information.
Specific Information for
Resident
Residents should contact their Apartment Manager with any maintenance or repair
requests. Most properties request that residents fill out a written
work request.
This page was
last modified on 5/11/2008. |